08/19/2003 Meeting Minutes - Laserfiche WebLink

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Council Minutes of 8/19/2003 city would be able to keep the same TPA and the same case management. What we would be doing is just pooling our risk with other municipalities. We would make the pool stronger because our rate is very good. The preliminary estimates suggest an ultimate savings of approximately fifty-seven thousand dollars. The exact number will not be known until 2003 is complete because 2004 payments are based on 2003 actual payroll dollars. However, estimates are leaning in our favor. 6) She and the Clerk of Council recently visited the Western Reserve Historical Society as a possible site for storage of Council records. Old records from the early 1900's are deteriorating and we need to get them into a proper environment to be able to keep those permanent records. It was an extremely informative visit. The Historical Society keeps the records in aclimate-controlled environment. The public does not have access to those records, but the records are on microfiche for the public to utilize. The city would also have a copy of the microfiche. More information on this possible storage site and costs will be forthcoming in October when the curator visits the city to review our storage needs. 7) She was asked by a Recreation Commission member and the Recreation Commissioner, to review the process of their internal reporting because there have been some inconsistencies in formulas and figurers were not balancing. She has reviewed the process and has delved into the financial accounting system and found the system to be very cumbersome. It's a very manual process on a daily process. It's very prone to error; therefore, people have invented triple checks to make sure that it really equals to avoid errors. It takes a very long time. She has made some recommendations on better utilization, perhaps entering the information once and creating links in all the information instead of entering three times. She has helped them to create links in their spreadsheets so that it's entered once. The problems all start at the Rec Center cash register and at the ticket booth. The process is very antiquated, as they can't even keep track of all the programs that they have. They don't have enough keys for their programs, so they are using numerous books, paper and notes. The new financial system will greatly help this department. Councilman McKay, chairperson of the Finance Committee: 1) The Finance Committee met on Tuesday, August 12, 2003. Attending were committee members Kasler and McKay; Councilperson Gareau; Mayor Musial, Iaw Director Dubelko, Personnel Director Farver, Service Director Driscoll, City Engineer Durbin, Fire Chief Klecan, Police Officer Holly and residents Mr. Barker and Mr. Dial. The following items were discussed: Resolution 2003-116, a resolution authorizing the Director of Personnel and Administrative Services to advertise for bids for comprehensive municipal liability, police professional liability, property and scheduled equipment, broad form crime, automotive liability and physical damage, public officials errors and omissions, boiler and machinery, inland marine, EDP, umbrella and liquor liability insurance, as a package, authorizing the Mayor to enter into a contract for the said insurance package with the lowest and best bidder, subject to approval of the Board of Control, and declaring an emergency. The explanation of those insurance coverages is as follows: Police professional liability, provides coverage in the event a police officer 6