06/30/2003 Meeting Minutes - Laserfiche WebLink

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Special Council Minutes 6/30/Z003 ,~,, thousand dollars would be purchased through sole-source provider. In light of that change, he recommends to Council to just take this on second reading at this time and deal with it at the special Council meeting on July 17. In the alternative, if Council wants to go forward with the competitively bid items, he thinks that Section II should be amended to put a cap on it from the present amount of $500,000 to what the administration is proposing right now. President O'Grady asked if anyone had an objection to allowing the legislation to continue on second reading and then taking up the question at the special Council meeting in the future. Councilman Limpert said his concern was whether the architect feels this delay would affect the time table. Tim Hunsicker from Spice Costantino came forward and said he did not see any problems. They have talked with furniture vendors and bidders who feel that it is being dealt with appropriately in the time frame. His only concern from a time frame standpoint is he believed Council would have the proposal before them this evening as it was faxed to the city last week. He wants to make sure that Council understands that they sharpened their pencils, talked to more vendors about state purchasing and that's why this number shifted so dramatically from before. In the short time as they put together the previous spreadsheet, they didn't have all of the information on who was on state purchasing. That is why there is a huge flip. From a timing standpoint, his only concern is that at the last session, if something switches, then they would have to go back to the beginning again and start over. He has no problem with the legislation being continued until July 17 as long as the state purchasing can go forward. They will continue working to get the bid packages ready by the 17a` and will be ready to go by the week of the 21~ with the competitive bidding part of it. Councilman McKay said, on the basis of the recommendation of the Law Director and the fact that this has been under consideration for quite some time, he would prefer to wait until the meeting of July 17. Hopefully, by that time it will be straightened out. Councilman Gareau inquired of Mr. Hunsicker to whom he had faxed the proposal, and he said it had been sem to the Mayor's office on Friday morning. Councilman Miller noted that a June 23 letter from Spice Costantino indicated that a five to six month lead time is more than enough and can, at times, be beneficial to the project budget because they do not run the charge of having to store furniture. Councilwoman Kasler said she would support the recommendation of the Law Director to wait until July 17 with the full understanding and intemion that Council receive the new report that was faxed so they can be prepared to go forward and not cause a delay. She requested that the Clerk obtain a copy of the report and distribute it to Council. Ordinance No. 2003-105 was introduced and placed on first reading by Councilman Limpert on behalf of the Mayor. An ordinance accepting three (3) permanent storm sewer easements and aright-of--entry agreement for property owned by the North Olmsted Assembly of God Church, and declaring an emergency. Council Limpert noted that the legislation was not formerly reviewed by committee, but it was reviewed in concept and approved by the committee. Councilman Limpert moved for suspension of the rules requiring three readings and formal committee review. The motion was seconded by Councilman Gareau and passed unanimously. Cauncilman Limpert moved for adoption. The motion was seconded by Councilman Gareau and passed unanimously. '~"' Ordinance No. 2003-105 adopted. Wis., 5