06/03/2003 Meeting Minutes - Laserfiche WebLink

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Council Minutes of 6/3/2003 10) On June 2, he worked on records commission issues. '''~ 11) On June 3, he attended a Board of Control meeting where a contract was awarded to the Osterland Company as the lowest and best bidder on the Canterbury Road project. Finance Director Copfer: 1) The Ohio Society of CPA's put on an excellent two-day seminar locally last week on implementing of the G.A.S.B. 34 financial reporting model which has been in the works for quite some time. We are required to comply with this fiscal year. Because some municipalities and school districts opted to implement the changes early, they are finding that the audit costs and conversion costs are about 20p/o higher. 2) The Bureau of Workers Compensation has made it official that there will be no rebate programs on 2003 premiums, which we pay in 2004. Companies pay it during this year, but we pay it the following year. This year it was about $70,000 because we only paid 25% of our premium, so the cost will be about $300,000 city-wide rather than the $70,000. 3) She and Personnel & Administrative Director Farver met with Master Benefits to discuss the upcoming health care renewal. They said they are forewarning us that they have been seeing 15 to 30% increases in costs on renewals. 4) She is calling references on the RFP's far the information systems consultant. It has been a tedious process, but she is learning a lot from the people she has spoken to as they all have gone through the conversions. The note borrowing for this project is coming up, and it had been agreed that the amount would be revisited with the possibility of lowering it. However, she feels the $500,000 should be borrowed. If there is $100,000 of play, the rates right now quite low so the differential of $100,000 would only be about $1,500. To do it right to make sure that we have adequate resources to do what we should do and what we need to do, we need that leeway. It is well worth the $1,500 in interest costs. If we do not need the whole amount, she will not spend it. 5) She is working on the review for City Council that was requested. She had planned to do it for the end of March, but April closed pretty easily. Therefore, she will use the most recent information for April and it will be for four months instead of three. Hopefully, that will be available, at least in draft form, for the Committee-of--the-Whole meeting. Councilman McKay, chairperson of the Finance Committee: 1) The committee met on Tuesday, May 27. Present were committee members Kasler, Limpert and McKay; Council members Gareau, Nashar, Dailey and Miller; Council President O'Grady, Mayor Musial, Finance Director Copfer, Law Director Dubelko, Safety Director Jesse, Engineer Durbin, Animal Warden Kirt Ward and Pam Chesar, union president. The following items were discussed: ^ Ordinance 2003-87, an ordinance authorizing the Mayor of the City of North Olmsted to enter into a letter of agreement with Local 2681, the Ohio Council 8 AFSCME, amending the collective bargaining agreement between the City of North Olmsted and Loca12681, Ohio Council 8 AFSCME for the city's Clerical and Technical Unit in order to place within that unit the position of Animal Warden. This ordinance would place the Animal Warden under the jurisdiction of the union. A number of questions arose on the subject as to: Ys there a city job description? Do the Cuyahoga County Health regulations affect the Animal Warden? What is the economical impact? Who will supervise the position? If the position becomes vacant, how and who will replace the Animal Warden? At the present time, when the Animal Warden goes on vacation, the Animal Warden from Westlake fills in. The police fill in on weekends, and the Service Department fills in at 4