05/07/2003 Meeting Minutes - Laserfiche WebLink

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Council Minutes of 5/7/2003 ..• 8) On April 25, he issued a legal memo to the Mayor regarding having Class 4 licensed ' operators operating the WWTP. 9) On Apri129, he issued legal opinion 2003-5, which addressed the issue of when a city official may demand a legal opinion from the Law Director. Essentially under state law as adopted in our Charter, the Law Director must provide legal advice to city officials when requested when the official is acting in his or her official capacity in a matter before him or her and when he or she entertains doubts regarding how to proceed in the matter legally. 10) On April 29 and May 5, he attended directors' meetings held by the Mayor. They were both very productive meetings, and he is hopeful that the directors' team will continue to meet on a regular basis to address important city issues in a comprehensive manner. He is always impressed by the richness of discussions on city issues, and he believes it assists the administration in resolving problems quickly and effectively for the benefit of residents. 11) On April 30, the Records Commission met. The meeting was chaired by the Safety Director who did an excellent job of identifying issues that the city should be concerned with and subsequently delegating assignments to the various members of the commission. There are numerous records issues that require the city's attention and possibly legislative action by Council. 12) The Board of Control met regarding three contracts. 13) The Ohio Supreme Court ruled on the case of Shampton v. the City of Springboro. This is apro-municipality case which reaffirms that private parties may not hold cities to contracts that were not approved in the manner required by the city's charter. Finance Director Copfer: 1) The month-end March reports are not yet available as the work involved with the re-direction of funds is not completed. 2) The auditors have been on-site since April 24 doing their GAAP testing. Our filing deadline for the Comprehensive Annual Financial Report is June 30. 3) She has distributed to Council copies of the related-party questionnaire, which is standard protocol every year for Council and all directors who have served during 2002. 4) She met with the former Service Director, Mayor, Law Director and the Joint Economic Development District (JEDD) board members. (JEDD is the economic development partnership between Olmsted Township and Olmsted Falls.) The city met with the Olmsted Township trustees and the mayor of Olmsted Falls. They are considering who will best serve the sewer needs of the JEDD, for both cost and quality. They were very impressed that the city has already done preliminary planning in updating the master plan. Our Olmsted Township prices per MCF are comparable to the Northeast Ohio Sewer District. The Northeast Ohio Sewer District has implemented a 5% increase every year for the next 3 to 5 years. If our rates stay comparable now, we will be the least cost provider in the very near future. Mayor Musial noted that the transfer legislation (Ordinance 2003-71) did not include additional funds for the retention of the Assistant Superintendent's position at the WWTP as the funds are already available in the plant's budget. 4