03/18/2003 Meeting Minutes - Laserfiche WebLink

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Council Minutes of 3/18/2003 might be helpful to the city in some fashion, but found out that, unless you have a five to six million dollar rehab project of a historic structure, there is probably no practical use for this tax device. It does not have much application in the City of North Olmsted. 11) On March 17, he attended a disaster preparedness meeting put on by the Safety Director, whom he commends for putting that on in these times. He has been requested to provide legal advice to city officials and employees regarding liability in the event that they are called to perform a different governmental function during a disaster event. He will provide that legal opinion, but thinks it's safe to say preliminarily that there is a broad grarrt of immunity for oi~icials and employees who are called upon to respond in such disaster events. Finance Director Copfer: 1) As reported by the Law Director, an annual meeting on the operating agreement was held with Fairview Park officials. As an update on the prior debt from the capital amendment which was passed last June by North Olmsted and by Fairview Park in February, Fairview Park last week paid $347,267.58. The annual meeting includes discussions of the estimates provided by North Olmsted to Fairview park, capital expected purchases and improvements to the WWTP that are included in the joint facilities costs. Also, part of the process is finalizing the year 2002, because each year is based on an estimate and it is billed quarterly for the operating portion. So 2002 was finalized, and the 2003 operating issues were presented. 2) The annual meeting with Olmsted Township was also held. That agreement is somewhat different than Fairview in that the Olmsted Township annual meeting actually physically adjusts the user's rates on an annual basis. For example, in 2001 the operating agreement, as originally established, was put into effect. In 2002, the year 2001 was finalized and the estimated rate was compared to the actual rate and an adjustment was made to the sewer rate for 2002. The 2002 estimate for the total user charge for Olmsted Township was $34.35 per mcf. The actual cost was $28.68. So the adjustment to the Olmsted Township residents who are on our sanitary sewer system will reduce their rate by $5.67 for the next year to make up for what we technically overcharged them by that estimate. The 2003 estimate for their residents is $31.81 for their user charge. After the adjustment of $5.67 downward, the new rate will be $26.14. That goes into effect June 1. 3) Thanks to Council for the budget process. This year was an excellent example of how everyone can work together through budget issues and problems and resolve them in a professional manner and in the best interests of the city. The final detail will be provided soon. 4) She has reviewed the Service Director's compensatory time record as submitted by the Mayor to pay the Service Director for compensatory time for her recovering from surgery. It was reviewed for proper form, per her Charter responsibilities. She has preliminarily approved and accepted as proper form 138.5 hours of compensatory time. These were approved based on her administrative knowledge of priorities of issues that required and necessitated additional hours for timing issues. She has required additional information including answers to some general informational questions and more specific documentation regarding certain hours. One issue was that this compensatory time should be used after all sick time has been exhausted, and the Mayor has agreed and asked that record be reflected to show that sick time was taken first. That was done in the last pay. At the suggestion of the city auditors, Costin + Company, she and Law Director . ~.~.~