03/18/2003 Meeting Minutes - Laserfiche WebLink

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Council Minutes of 3/18/2003 Dubelko conferred with the State Auditor's legal staff regarding the compensatory time issue. The state legal staff reviewed Mr. Dubelko's legal opinion and felt that it was proper. The local Law Director's opinion is what they audit to. That is why she asked for the legal opinion. 6) She attended the Commission on Pazatransit (NOCOP) Board of Trustee meeting on March 12. The board approved applying to NOACA for a new replacement vehicle. The old vehicle will be considered disposed of for NOACA purposes, but it will continue to operated and maintained until it is no longer cost-effective to do so. The cost of the vehicle is $36,125, 20% ($72,00) would have been the responsibility of the participating cities, Olmsted Township, Olmsted Falls and North Olmsted. However, based on her recommendation, the board decided the funds should be paid out of NOCOP funds so as to not further burden any of the cities' budgets. The board unanimously approved the recommendation, and they will apply for the grant. Councilman Nashar questioned Mrs. Copfer as to how many hours beyond the 138.5 were still in review as compensatory time for the Service Director. At this point, a lengthy discussion occurred with regard to the compensatory time document submitted by the Mayor on behalf of Service Director Creadon. Finance Director Copfer explained that the report had a total of 514.5 hours of compensatory time. As the report was submitted in calendar form and included all hours worked as well as personal information, she has asked that it be resubmitted to reflect just compensatory time and information to document those comp time hours. In answer to a question by Mr. Gareau with regard to sick time, she noted that it is a benefit that does accumulate. In practice, employees should exhaust sick time first when they are sick. Mayor Musial said, to his knowledge, the issue of utilizing comp time for a medical recuperation has never come up in the city before. Usually, employees have enough sick time to cover any illness. He felt it was only prudent and fiduciarily responsible to utilize sick time first and not utilize comp time in place of sick time. So he has directed that as a policy in case it should come up in the future. Mrs. Kasler asked for clarification from the Mayor that it was his intention that any hours over 40 hours per week as submitted in the original document would be considered comp time. Mayor Musial answered in the affirmative. Mrs. Kasler asked that she receive the resubmitted document when completed. Mrs. Copfer and Mr. Dubelko noted that their conversation with the State Auditor's legal department was informational and there would not be a written report. Mr. Miller asked whether the auditors would review comp time. Mrs. Copfer noted that she had recommended to the Mayor that all employees who have compensatory time record it to the same standazds that she is asking the Service Director to do. The auditors will be auditing to the local Law Director's opinion. In answer to a question as to the accumulation of sick and vacation time while on sick or vacation time, Law Director Dubelko said that a person who is still on the payroll continues to accrue sick leave and vacation leave. In the absence of legislation with regard to comp time, it is an adjustment to the work schedule. If an employee is on a leave of absence, then they would not accrue benefits. Mrs. Kasler questioned what would happen if an employee did submit a comp time document that was not accurate or proper. That issue and all others with regard to comp time will be taken up at length and in detail at the committee meeting. Mr. Miller commented that he 4