12/07/2004 Meeting Minutes - Laserfiche WebLink

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Council Minutes of 12/7/2004 ,~ • Ordinance 2004-181, an ordinance dispensing with the RFP process otherwise r~ required by Sections 111.03 et seq. of the Administrative Code and authorizing the Mayor, subject to approval of the Board of Control, if necessary, to enter into an agreement with Costin + Company in order to provide assistance in GAAP conversion, implementation of the new financial reporting model required by GASB No. 34, and preparation of the city's CAFR for the year 2004. With respect to the scope of the ordinance, the reporting model GASB No. 34 had already been undertaken as reported by the Director of Finance. So, this was part of an amendment to the legislation which was recommended by the committee at the request of the Director of Finance. The Finance Director stated that she had not previously been pleased with the service provided by the LGS in the last year. Costin + Company has provided services in the past, in fact our Assistant Director of Finance previously worked for Costin + Company. The Director of Finance felt that the relationship of our assistant plus her relationship with Costin + Company would insure a more orderly process that would run more smoothly than what has happened in the past when we had more than one entity attempting to work at the same time, leading to somewhat of a power struggle. It's hoped that this is a more streamlined process. The Director of Finance reported that the estimated cost would be $14,000 to $16,000. We paid slightly more last year, but again that was including some services that would not be included in this particular year. When asked if these conversion costs would be an annual occurrence, it was stated that this would be a recurring annual cost until there were sufficient computer models in place sometime in the future to be able to handle this without the need of outside services. The Finance ~, Director reported that the earliest that would happen would be in late 2006 or 2007. Following discussion, the committee recommended 2-0 to approve Ordinance 2004-181 as amended. • Ordinance 2004-185, an ordinance amending Section 143.01 and 153.01 of the Administrative Code for the purpose of assigning the part-time duties of Civil Service Commission secretary to the full-time clerical staff of the Director of Personnel and Administrative Services. The clericaUsecretarial responsibilities will be moved from the Clerk of Commissions to the full-time clerical staff of the Director of Personnel. Recently, the commission's office was restructured. Most of the services provided by that office deal with the Building Dept. and matters concerning planning within the Dept. of Planning. The one residual service provided was secretary to the Civil Service Commission. It was discussed, and it was the belief of the administration that this is a function that more properly falls within the Dept. of Personnel. The committee recommended approval by a vote of 2-0. • Resolution 2004-182, a resolution directing the Auditor of Cuyahoga County to pay to the City of North Olmsted during the year 2005 all money due and owing said city from any collection source. It was discussed that this legislation was required in order for the county to pay the city in a more timely fashion than otherwise would take place. On the recommendation of the Director of Finance, the committee recommended 2-0 to recommend approval. 2) A presentation was given with respect to financial matters at Springvale, and a complete report on this will be given at the next Council meeting. 5 . ...M.,a,~, a~ ,_...., i