10/19/2004 Meeting Minutes - Laserfiche WebLink

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Council Minutes of 10/19/2004 12) October 19, he attended a Board of Control and directors' meeting. President O'Grady asked if there were any additions or corrections to the minutes of the Council meeting of October 5, 2004. As there were none, the minutes were approved as written. Finance Director Copfer: 1) On October 13, 2004, she attended a NOCOP board meeting where a presentation was made of an alliance of NOCOP and two other senior transportation organizations that serve communities south and east of North Olmsted. They have applied to the county for a central dispatch operations center to be utilized by all parties. Additionally, they are attempting to attain access to a software called Trapeze, which is a transportation scheduling software that RTA utilizes for their senior and disabled service. This software will increase all our organizations' efficiencies in maximizing transportation runs, therefore, utilizing our vans most efficiently to serve the largest number of residents of our region as possible. 2) She met with P & A Director Cheryl Farver and Master Benefits consultants to assist the health care committee in their responsibility to design a new employee health care plan that meets certain criteria delineated in the various contracts' language. 3) She met with NOMBL Mgr. Tom Terbrack to analyze RTA's operations in comparison to NOMBL's cost of operations, and she is requesting more detailed information from RTA to assist us with this effort and hopefully aid us in our negotiations with RTA. 4) Regarding the Finance Dept. matters addressed by the city records commission, as she stated at the last Council meeting, the retention schedule was designed using the Ohio Historical Society and the Auditor of State's recommended retention schedules for financial records. 5) The administrative management negotiating team met to compile recommended changes to the non-bargaining employee groups pay and benefits ordinances so that all our employees feel that they are being treated fairly, just and equitable. This effort is on first reading tonight. She asks and urges Council to pass this as soon as possible because in mid-November the department begins building the payroll tables and employee groups. The target completion of that is the beginning of December. 6) The transfer ordinance on first reading tonight is intended to be the final transfer ordinance for the year, except for extreme emergencies, as the Finance Dept. has begun working on the computer conversion. All departments have been put on notice. 7) The implementation kick-off meeting for the conversion was held on Wednesday, October 13. On October 15, the department had the first formal development day, and it was on the general ledger and chart of accounts design. She is very much looking forward to this new system. Councilman Miller, chairperson of the Public Safety, Health & Welfare Committee: 1) The committee met on Tuesday, October 12, to discuss Sweetbriar safety issues. As indicated at prior Council meetings, the committee agreed to discuss this issue approximately 30 days from the previous meeting. The Police Chief was present. It was felt by committee members collectively that the situation on Sweetbriar cannot be made a perfect situation, but it can be improved. To that end, some language was devised for a ~" proposed ordinance that will be brought into committee. The tendency of the committee 4