05/04/2004 Meeting Minutes - Laserfiche WebLink

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Council Minutes of 5/4/2004 Councilman Limpert, chairperson of the Intra-Governmental Relations Committee: The committee met on April 27. Present were committee members Limpert, Kasler and Miller; Council President O'Grady, Council members Gareau, McKay and Dailey; Law Director. The following was discussed: • Ordinance 2004-79, an ordinance amending Sections 109.02, 109.03, 109.04 and 109.06 of Chapter 109 of the Administrative Code entitled "Public Meetings" in order to provide for notice of the Charter Review Commission and clarifying languages of other various sections. Major points addressed were who would have the responsibility of notice of meetings and of the minutes. The Clerk of Council will be the responsible person since the majority of the members were placed on the commission by the Council and the creation of this body was the initiation of Council. The ordinance also addresses changes taken place in the notice of other public meetings, such as the recent addition of the cable access channel and it spells out exactly who is responsible for the minutes of all of the commissions. The name of the Fair Housing Board was corrected. Since there is no longer a Data Processing division, that has been changed to Information Systems. The term of community cable channel has been updated to community access channel. The City Council committee names were updated. The committee unanimously recommended approval. • The committee broke into an informal discussion as to the proposed legislation to make Charter changes regarding Council. It was the feeling of Council and the Law Director that those changes might be better addressed during the regular five year Charter review. Councilwoman Kasler, chairperson of the Finance Committee: 1) The committee met on April 27. Present were members Kasler, Gareau, Limpert; Councilmen Miller, Dailey, McKay, President O'Grady; directors Dubelko and Driscoll, City Engineer, Officer Holly, and guests. The following items were discussed: Resolution 2004-68, which is a resolution authorizing the Mayor to enter into atwo- year agreement with Verizon Wireless providing for cell phone service for 30 new cell phones for city employees. There was discussion with regard to this resolution and the purchase of cell phone service for the cell phone users. This resolution was originally for the purchase of 30 phones and related service, but the phones are part of the inclusion in the contract. There is no cost for those phones, and the resolution will be amended to provide for service only. The one-year cost in the original legislation was $8,640. The committee discussed requesting several documents from the Service Director with regard to this legislation. Requested was documentation regarding the number of cell phones utilized in the city, to what positions they would be assigned, a record of cell phone usage, a copy of the new Verizon contract which was to be attached as Exhibit A of the resolution, and a cell phone usage policy to include prohibition on personal use of cell phones by city employees and an avenue and discretion to the Service Director to monitor such usage. As of April 27, the documentation was provided and discussed and after considerable discussion of these issues and assurances and confirmations by the Service Director several amendments 6