04/20/2004 Meeting Minutes - Laserfiche WebLink

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Council Minutes of 4/20/2004 Councilwoman Kasler, chairperson of the Finance Committee: 1) The Finance Committee met on April 13. Present were committee members Kasler, Gazeau and Limpert. Also present were Councilmen Nashaz, Miller and O'Grady; Directors Jesse, Driscoll, Dubelko; the Mayor, City Engineer and guests. Items discussed included: • Ordinance 2004-60, which is an ordinance amending Section 137.01 of Chapter 137 entitled "Department of Law" of the Administrative Code in order to provide for a second law clerk position in the Law Department. The funding for this second law clerk position is being sought through Cleveland State's work-study program. However, it was presented by the Law Director that, should that program not be available for a second law clerk position, the Law Dept. will be able to fund this position out of present appropriations. Thereby, assuring no further costs to the city to fill this position. The committee unanimously recommended the legislation for approval. (Earlier this evening, Law Director Dubelko asked her whether Council would consider passing the legislation under suspension of the rule. President O'Grady asked if there were any objections, and there were none. The legislation will be considered for passage under suspension of the rule.) • Ordinance 2004-61, which is an ordinance amending Section 955.02 of Chapter 955 "Sale of Surplus Personal Property" of the Codified Ordinances of the City of North Olmsted regazding the procedure for sale of surplus property to include authorization to auction surplus property at electronic auction websites. This ordinance calls for the ability and discretion on the pazt of the Service Director to advertise by electronic means, i.e. a-bay, when auctioning old city equipment. All agreed that this additional method of eliminating old equipment could potentially produce more revenue than the traditional auction methods. The Board of Control approves the auctioning of equipment presently, and it would then be within the Service Director's discretion as to which method the sale was most appropriate. The issue of sitting employees potentially purchasing equipment was actually a moot point when it was realized that 1) approval of the auctioning of equipment must go through Board of Control, giving the boazd ultimate determination for what equipment reaches the auction block; 2) the auction would then be blind and open to anyone. The ordinance was unanimously recommended for approval. • Ordinance 2004-68, which is an ordinance authorizing the Mayor to enter into an agreement with Verizon Wireless for the purchase of 30 cell phones and related services for the City of North Olmsted. Discussion ensued regarding 1) the lack of a contract or exhibit with Verizon which is required prior to Council's approval of this ordinance; 2} the cell phone usage within the city and the diverse usage among city employees, which led to; 3) whether there is a city policy regazding cell phone usage. The contract will be produced, but basically addresses 30 phones at no chazge for the phones with a new increase of 800 minutes per month over last yeaz and mobile-to-mobile communications included. The committee has requested that a cell phone policy be produced which emphasizes no personal use of the cell phones. The Service Director stated that examination of the records to establish who the city workers were calling would be time prohibitive, but agreed that a policy should be in place to prohibit personal usage and that spot-checking could be considered. The ordinance was held in committee with the agreement that it would be discussed at a committee meeting prior to the April 20 council meeting if the agreement was produced by that time. The committee further discussed that, since ,. .,,~o~..~, ~~ ,~,nr~__.~„~r ~ ~ . ~.~~. ~R~„~~Wr,r_a, ..;~~