06/21/2005 Meeting Minutes - Laserfiche WebLink

Home Browse Search

Council Minutes of 6/21/2005 Olmsted because not too many people miss filing with the IRS, but sometimes they neglect the municipality. A committee was formed to study the regional Council of Governments agreement, which has not been reviewed since the time when it was created back in the 1970's. RITA is expanding at such a rapid rate, they are looking at a better structure for the voting mechanism and representation on the board. Councilman Miller noted that, during the appropriation process, quite a bit of discussion was had about Springvale. Aiso, the previous Mayor's task force indicated, "The financial package comes in three parts. The only part that anyone has a good handle on is the debt. Revenue projections for the golf course have been grossly overstated, rounds of golf to be played and cost per round do not have a historical base-at least none that could be explained. Better record keeping must take place." He inquired of the Finance Director if there has been better record keeping this year. Finance Director Copfer said that is statistical information that had been discussed in the past that we did not have a good handle on who was playing our golf course, who our customers are, or the number of rounds. That would probably be better addressed to the Safety Director. She does not believe the accounting records were the issue at the time of the task force report. Since that time, she has not received monthly round estimates and budget projections, but they may exist. Safety Director Limpert did make a presentation at the budget committee meeting last week, and the Mayor has asked for a formal presentation at the Board of Control, which is per the ordinance passed by Council. Mr. Miller further quoted the task force report: "The pro shop shows zero income, which is not acceptable. Expenses for the golf course and the ballroom are at times intermixed. The ballroom expenses must stand alone. The golf course and the ballroom finances must be separated." He inquired whether that had occurred. Mrs. Copfer said those are being accounted for appropriately with the new accounting system. Payroll isn't on the new accounting system yet, but it was budgeted that way and will be converted to mirror that. Mr. Miller noted that, going into the appropriation process, there was a consensus among the Council that they should look at Springvale on a quarterly basis in order to keep a little closer tabs on what is going on. He would encourage the Recreation Committee Chairman to call a meeting in the first week of August to do just that-to get a report from Springvale. Mayor O'Grady said those were great questions. During the directors' meeting, his comment had been two-fold: 1) That Springvale Manager Marty Young had given an informal presentation with regard to the status of Springvale. Council saw the results of that presentation when Director Limpert presented those figures during the committee meeting; 2) He directed that Mr. Young would come before the Board of Control to formally present the status of Springvale Golf Course and Ballroom and following that, the same presentation would be made to City Council. Mrs. Copfer noted that, at the committee meeting last week, Springvale was discussed-her concerns and Mr. Limpert's concerns were addressed. Mr. Young did present reductions in the appropriations to match the reduction in revenue projections of $50,000 at this point of time. That is in the appropriations ordinance that will be passed tonight. Councilman Nashar, chairperson of the Streets & Transportation Committee: 1) The Streets & Transportation Committee met on June 14. Present were committee members Nashar and Tallon, Council President Kennedy, Law Director Dubelko, Service Director