12/04/2007 Meeting Minutes - Laserfiche WebLink

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Council Minutes of 12/4/2007 If Council has questions, please call or e-mail or the questions can be discussed at the committee meeting next week if chairperson Tallon agrees. 2) The unencumbered carry-over balance for the General Fund is expected to be similar to last year, about $1.3 -$ 1.8 million, depending on the spending for the rest of this year. Council President Kennedy: 1) The Committee-of--the-Whole met on Wednesday, November 28, 2007 to discuss records retention. Council Members Gareau, Tallon, Barker, Orlowski, Jones and Kennedy; Directors Dubelko, Farver, Limpert and Copfer were in attendance. Essentially, there were three separate issues involved. First, old documents from the early 1900's that are falling apart. The second issue is tapes we have from the last three to five years that are not permanent. The third issue was, heading into the future, how to approach minutes of a meeting-do we want to record; do we want to make the report the minutes of the meeting; or do we want to have aone-page overview stand as the minutes. This meeting proved to be a start to the process with a lot more questions than answers. Mr. Tallon is working and checking with the County Recorder's office to see if they could help out with some of the older documents and tapes. The Law Dept. will meet with the Clerk of Council to discuss minutes and the way we're going to approach minutes in the future. President Kennedy reported that he had the privilege of attending the (VFW) Fire Fighter and Police Man-of--the-Year banquet which was held on November 28. He introduced Jim Weir, the fire fighter of the year and presented him with a proclamation. Both the gentlemen go above and beyond the call of duty. Mr. Weir was instrumental in getting the live burn at Kacirek's funeral home, which was invaluable practice for our department and also fire departments throughout the whole area. Mr. Kennedy was especially honored to participate as his father was a former fire fighter of the year. Councilman Gareau commented on the steering committee discussion and review of potential changes to the library for the youngest patrons. There were ten North Olmsted residents in attendance who were very helpful in offering comments and suggestions about where the library should go and where it is lacking. A good example of what can be done is at the Westlake and Avon Lake libraries. The North Olmsted library staff took a field trip to other libraries to see what they have gotten right and, in some cases, what is not right. He expects to have something to report at the end of January. Councilman Tallon, chairperson of the Finance Committee: 1) The Finance Committee meeting was called to order at approximately 7 p.m. on Wednesday, November 28. In attendance were committee members Ryan and Tallon as Councilman Miller was unable to attend due to a work commitment. Discussed was Ordinance 2007-138, the temporary appropriations for 2008 which allows the city to operate for the first three months of the year until the final appropriations budget is completed by March 31. After a brief discussion of the legislation and amendments to it, the committee voted to recommend approval to Council and passage under suspension of the rule. (Mrs. Copfer noted the amendment was in the Sewer Revenue Fund contractual services for an emergency project.) Councilman Tallon made a motion to amend Ordinance 2007-138 as discussed 4