11/20/2007 Meeting Minutes - Laserfiche WebLink

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Council Minutes of 11/20/2007 4) With respect to new state law better regulating/prohibiting slot machines, the Law Dept. has been working with the new Safety Director to get the message out in an effective way to establishments in the city that still have those machines. The Safety Director has had some great success already. 5) A Records Commission meeting was held on November 15. He is happy with the progress the Records Commission is making now, particularly with chairmanship of Human Resources Director Cheryl Farver. A number of city divisions have had their retention schedules approved. This has been a long and favorite project, and he is happy to see the administration and Council is making such good progress in getting retention schedules in place. Finance Director Copfer: 1) Attended a Rocky River Municipal Court meeting on November 8 with the finance directors of the participating cities and Judge Donna Congeni Fitzsimmons. Ticket writing in all cities has been down all year and remains so. The court has made some adjustments in spending to keep the court operating in the black. The judge clearly understands the importance of this. She feels confident a smooth transition will occur with the new clerk and judge for the court, and they are closely watching the court case in Berea so that it does not become an issue for our court. 2) Along with H. R. Director Cheryl Farver, she attended a meeting on November 12 with our workers' comp TPA, Integrated Consulting Services, to discuss options to minimize the impact of the changes at the Bureau of Workers' Comp resulting in more premium dollars being required. She and Director Farver are reviewing the alternatives of retrospective ratings or going self-insured as our best options to minimize the impact of these premium increases. 3) Attended a meeting to discuss tax abatement being requested by a new business coming to our community. The group had some good ideas and gave the economic development consultant a direction to pursue with that new business. 4) She and H. R. Director Cheryl Farver attended a meeting with our health insurance consultants to discuss proposals coming for the renewal. When they are analyzed, we will be making a proposal to the Board of Control for approval. The increase in specific stop-loss insurance has gone up substantially due to specific high dollar claims that we have experienced this year causing a large increase for next year. 5) She attended the Records Commission meeting where the Building Dept. and Council's retention plans were reviewed and Building's was approved. Council's is almost ready to approve once the issue of the transcribing of tapes from committee meetings is resolved. These two divisions rose to the top and are being utilized as models for all the other divisions to ensure consistency for the city's records retention. Hats off to those divisions for working hard and coming up with such a great retention. schedule. 6) She did not complete her review of September as originally anticipated. She will work toward an updated estimated unencumbered balance in the General Fund. If October is finalized, which she expects it to be this week, she may use those reports since it is more current infornzation. Councilman Tallon, chairperson of the Finance Committee: I) The Finance Committee meeting was called to order Tuesday, November 13, 2007 at approximately 7 p.m. In attendance were committee members Tallon and Miller as member Ryan was unable to 3