10/02/2007 Meeting Minutes - Laserfiche WebLink

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Council Minutes of 10/2/2007 5) Our new telephone equipment and voice mail system is now installed at all facilities, and city employees have had their training. 6) City received the draft report on Phase I of the city-wide Americans With Disability Act assessment. This consisted of an evaluation of buildings and infrastructure for ADA compliance. Phase II, which is an evaluation of programs and services, is currently out for proposals, and we expect to award the contracts by the end of the month. 7) The sound system is now complete both in the Council Chambers and the Council caucus room. Training for Chambers has taken place, and training for the caucus room is being scheduled. 8) The Planning Director will be the guest speaker at the October 18 Chamber of Commerce program luncheon. She will speak on some of the newest planning and economic development initiatives. All are welcome to attend. 9) The Board of Control awarded Three Z our leaf pick-up contract as the lowest and best bidder. As in the past, there will be four zones which are rotated yearly at the suggestion of Council with three pick-ups and one additional sweep just to catch any last minute leaves. In the interest of improving service to residents and getting the leaves off the tree lawns faster, the contractor will at times move out of the scheduled zone if they detect other heavy concentrations of leaves placed along the roadside. 10) Forty-five streets, which represent 17 miles of road, were crack sealed thus far by our Service Dept. crews. Additionally, we crack sealed the state highways of Lorain Road, Brookpark Road and Columbia north of Lorain using contract service. 11) With regard to legislation, he would just ask that Council take action on those pieces of legislation which continue to be held in committee. Councilman Gareau asked how many bids were received on the leaf contract and suggested bidding in alternatives. Service Director Limpert said there were two bid packages taken out, one returned. An option for bidding was removing the leaves out of the city instead of storing them at the Bradley Road site. The extra cost to have those leaves removed from the city in the first year was an additional $69,000. By the third year, it was going to be an additional $78,000. For that kind of money, he believes we could do improvements to the site that would increase parking for recreation and remove the mountain of old road debris. Councilman Gareau asked whether or not the contract provides that they will continue to remove to their economic advantage the topsoil that's generated by the decomposition on the site. Mr. Limpert said they would be doing that because we can only store so many leaves. In fact, we explored the idea of going into the Westlake/Bay Village composting site. However, they do not have the capacity for our 15,000 to 20,000 cubic yards of leaves. Mr. Gareau wanted to be sure the economic component of that is fit into the contract as there is a potential of up to $40,000 in value of topsoil that is removed from that site. Councilman Miller asked about the procedure for residents to pick up topsoil. Mr. Limpert explained what is available to the city is placed on the other side of the chain for residents to help themselves. Spring is the best time for pick-up. Law Director Dubelko: 1) Attended a Chamber of Commerce luncheon on September 20 at which new school superintendent Cheryl Dubsky gave her first State of the Schools speech. North Olmsted has been blessed recently with a lot of good quality 2