10/02/2007 Meeting Minutes - Laserfiche WebLink

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Council Minutes of 10/2/2007 $68,000. The two $68,000 fees should be placed in Exhibit II, at 2.11 and also 2.3. Planning Director Wenger came forward and explained the difference in architecture and engineering fees comes because R.C.U. was paid by the library to do schematic design for the other components that were discussed in previous meetings. So, there already has been some work done on the downstairs space, the fence and upstairs kids' area. But because they would be starting from scratch, there needs to be a component built in for schematic design. The City of North Olmsted is not paying for schematic design for the other components, but we are for the outside addition of the pick-up area. Therefore, that's the differential in the fees. For that one component, $15,000 is the correct number for their fees for the addition of the pick-up window. The total fee will be $73,000 for architecture and engineering for all the components Council wishes to include. Councilman Tallon questioned the need for schematic designs as we aren't asking them to give us a rendering. We're asking them to incorporate it into the designs that they already have. Ms. Wenger said there is a several step process to any construction project: schematic design, design development and construction documents, bidding and then construction administration. They've already been through the first phase for every other element. They have not for this. Mr. Tallon asked if she was willing to accept a double cost for that? Ms. Wenger said absolutely. Mr. Tallon said his recommendation is that the architectural fees should be the same as the other portion. Also, that the total amount is not to exceed $68,000 (his figure-but, whatever is fair) should be inserted into Exhibit II (Method of Payment) in two places. Councilman Gareau made a motion to amend Ordinance No. 2007-99: (1) The title will read, "An ordinance dispensing with a formal RFP process and authorizing the Mayor to enter into an agreement with R.C.U. Architects, Inc. to provide architectural design services for the North Olmsted Branch Library improvement project and declaring an emergency as amended"; (2) Add a Whereas clause, "Whereas, after committee review, the Council desires to expand the contract for services to R.C.U. to include design services for apick-up window addition, which will be reflected in the professional services agreement entered into between the city and R.C.U.; (3) Section 1 will end with, "which will include the design for apick-up window addition."; (4) A new and revised Section 4, "That this Ordinance is hereby declared to be an emergency measure immediately necessary for the preservation of the public health, safety and welfare and for the further reason that the agreement must go into effect immediately so as to avoid the potential financial penalties associated with arbitrage." Those are the amendments as would appear on the face of Ordinance 2007-99. In addition, Councilman Gareau and Councilman Tallon agreed that the attached contract (in the Method of Payment exhibit) should reflect that the costs shall not exceed that which was originally proposed plus the $15,000 for the window. The motion was seconded by Councilman Miller and passed unanimously. 7