09/01/2009 Meeting Minutes - Laserfiche WebLink

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Council Minutes of 9/1/2009 4) The budget worksheets have been distributed to the division heads. This year, she is trying something a little different. The data was downloaded into Excel to offer more flexibility and to avoid multiple data entry as the budgets are being refined. In the past, the budget worksheets were downloaded into Word, and there was no calculation assistance which sometimes caused problems for the divisions. Council President Kennedy, reported on two Committee-of--the-Whole meetings: 1) The committee met Wednesday, August 19, to discuss resumes that were sent in for the Clerk of Council position. The list was narrowed down to eight people to be interviewed. On Thursday, August 27, the committee met from 5:30 p.m. until 7 p.m. to interview the eight candidates. Councilman Gareau made a friendly amendment to the report noting that the meetings adjourned into executive session for the purpose of discussing the issues; when the executive sessions were complete, the meetings were called back to order and adjourned. President Kennedy accepted the amendment to his report. Councilman Gareau reported on aCommittee-of--the-Whole meeting: 1) The committee met on Saturday, August 29, at 8 a.m. The purpose of the meeting, which was adjourned into executive session, was to conduct interviews for the position of Clerk of Council and to discuss hiring a Clerk of Council. The executive session was adjourned back into the committee meeting which concluded at 10:07 a.m. Councilman Barker, vice chairperson of the Finance Committee, reported on behalf of chairperson Gareau who could not attend as he was called out of town: 1) The Finance Committee meeting was held at 7 p.m. on August 24. Present were Councilman Brossard, vice chairperson Councilman Barker, Councilwoman Jones, Councilman Orlowski, committee member Councilman Kearney, Councilman Mahoney; Finance Director Copfer, and Assistant Law Director O'Malley. Agenda items included the following: • Ordinance 2009-95, an ordinance authorizing the Director of Human Resources to solicit proposals for the personal services of a third party administrator (TPA) to process health insurance claims and including the purchase of excess insurance coverage for the city health care and hospitalization plans for 2010; further authorizing the Mayor, subject to approval of the Board of Control, to enter into a contract for said services and insurance and declaring an emergency. This is something that is done yearly for the assistance in our self-insured plan. There was a very brief discussion with Finance Director Copfer. A committee motion was made by Mr. Barker to recommend approval with suspension, and the motion was seconded by Mr. Kearney and approved 2-0. • Ordinance 2009-12, an ordinance amending Sections 161.01 and 161.11 of Chapter 161, Employees Generally, of the North Olmsted Administrative Code in order to revise sick leave and vacation benefits and declaring an emergency. The committee had started discussion on this in January of this year, and they went through some line items individually. There was a good discussion on many things, including jury duty, sick leave, vacation time, sick leave turn-in upon separation, and previous elected officials' time consideration. After a lengthy 4