98-136 Ordinance - Laserfiche WebLink

Home Browse Search

Department: Fleet Maintenance Position Title: Secretary to the Fieet Manager Supervisor: Fleet Manager Minimum Qualifications: Private and confidential secretary to the Fleet Manager. Responsible for ali Secretarial Duties related to the efficient functioning of the Fleet Maintenance Department Office. Bookkeeping, work processing, ffting, faxing, answering phones, copying, purchasing and maintaining office supplies, record keeping, preparing time cards, mail, maintaining appointment calendar, creating and preparing documents, amange for maintenance and repair of office machines. Duties and Responsibilities Maintaining employee payroll and personnel files, uniform inventory, employee fuel cards, copies of employee driver's licenses. . Preparing requisitions and processing purchase orders. Assist other staff inembers and perform other duties as assigned by the Fleet Manager. Preparing and reviewing documents, correspondence, memos, documents, forms and various reports. Maintainingthe cellular phone numbers, pager numbers and two-way radio numbers. Also responsible for knowing procedures in case of an emergency. Process and distribute Air Touch Cellular Phone Bills to each Department. Take complaints, complete work orders and direct to Fleet Manager or Mechanic. Monitoring the Administration building's Fire Alarm System, the Emergency Power System and the Heating and Cooling System. Also responsible for knowing procedures in case of an emergency. Maintaining vehicle inventory files, vehicle maintenance files, parts inventory and purchase orders inventory. Create part labels for continuous parts inventory. Maintaining fuel usage files, driver information files, vehicle information files, fuel card information files. Maintaining the commercial and operators driver's license information files. Monitoring and changing the City's heating and cooling system when needed. ems:opeiu/1794af1-cio -61- ?.