10/15/2013 Meeting Minutes - Laserfiche WebLink

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Council Minutes of 10-15-2013 Councilman Barker made a motion to amend Ordinance 2013-89. The motion was seconded by Councilman Schumann and passed unanimously. Ordinance 2013-89 amended 7-0. • Discussed last was digital conversion and electronic storage of Council's documents. Council was presented with quotes from three companies to do this service for them. Prior to this, Council has met and has had numerous discussions regarding this process. The presentations were given by CASNET, Hyland Services and Records Imaging Service. This service is to digitize Council documents and to also host them on the web for city personnel and residents. After some discussion and recommendations from our Clerk of Council Marie Gallo as well as our Network Administrator it was decided that Records Imaging Services best fit Council's needs. All references were checked as well. The price for setup and digitizing all of our documents is $10,018.00 including the software with an annual fee of$1,198.00 to host the documents on the website. Council was in full agreement to go with this company. He thanked Marie Gallo and the Network Administrator for all of the work involved to arrange for the presentations as well as the research in looking at the RFP's. The meeting was adjourned at 7:27 p.m. Councilman Schumann, Chairman of the Environmental Control Committee: The Environmental Control Committee met Tuesday October 8, 2013 at 7:30 p.m. Present were committee members Schumann, Barker and Brossard; Council President ,, Jones; Council members Kearney, Smith, Orlowski and Williamson; Finance Director Copfer, Law Director Gareau, Safety/Service Director Thomas and City Engineer DiFranco. • Discussed was 2013-88 which is an Ordinance approving an amended and restated sewer service agreement with the County of Cuyahoga; and declaring an emergency. There were several reports from the Finance Dept. and the Law Dept. about ongoing discussions with the County. Because Olmsted Twp. is a township and not a city, the County is involved in this matter. If passed, this agreement will be used as a benchmark for discussions with Fairview Park. The agreement creates a more equitable situation in light of the expensive work being done to the city's treatment plant. The original agreement dates back to the year 1988. Gareau discussed the lawsuit that the County lost which had findings based on the previous contract which prohibited them from collecting a tap fee. The new contract allows for the County to collect tap fees for connections to the County collection system, and for North Olmsted to continue to collect tap fees for the same connections which allows the waste to be processed at the plant. The County was anxious to get this right as they were forced to fund several hundred thousand dollars in tap fees after the loss of the lawsuit. Copfer addressed several issues including township customers sharing costs of the sewer plant improvements and the method of collecting from those customers was estimated and adjusted so the funds fluctuate from year to year. Under this agreement, any overage will be put in a sewer revenue fund reserve like the way that it's built into the rate. Since the rate is based on water usage, it doesn't cover everything Now processed at the plant. Like North Olmsted, Olmsted Twp. has inflow issues 3