11/06/2013 Meeting Minutes - Laserfiche WebLink

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Council Minutes of 11-06-2013 represents a huge leap forward in technology, capability and inter-departmental coordination. It will be a great tool for tracking development activity in the City. Now Director of Law Gareau: • On May 9, 2013, he authored legal opinion 2013-1 concerning the at-Large vacancy on city Council. The legal opinion outlines the process to be followed for the election itself and the fact that there was no primary. The opinion that was written — before anyone knew who would be applying for the vacancy — made it clear that the candidate receiving the most votes would take that position and would become the next Council member at-Large. That person would take the seat as soon as the Board of Elections would certify the results. This is an unexpired term; it doesn't start January 1. It starts when the election results are certified which seems to be scheduled for November 26, 2013. He is not sure if that is still the date for certification of results. Once the results are certified by the Board, Mr. Limpert would be able to be sworn in and assume the position of Council member at-Large. • He congratulated everyone and said President Jones' quote was nicely stated. Director of Finance Copfer: • She acknowledged how challenging and time consuming running for public office is. She is glad they are thanking everybody because it's important for the process of government. • She sent via E-mail the audit from September — monthly summary and detail reports — to Council on October 28, 2013. The narrative for the 3rd quarter analysis will be E-mailed by the end of the day tomorrow. Councilman Barker, Chairman of the Finance Committee: The Finance Committee met on Tuesday October 22, 2013 at 7:30 p.m. Present were committee members Barker, Schumann and Kearney; Council President Jones; Council members Orlowski Williamson and Smith; Mayor Kennedy, Law Director Gareau and Safety/Service Director Thomas. • Discussed were the following Resolutions: Resolution 2013-91 which is a Resolution authorizing the Mayor to advertise for bids for diesel fuel and gasoline products for use by the City of North Olmsted, as per specifications on file, and authorizing the Mayor, after approval of the Board of Control, to enter into a contract to purchase such products; Resolution 2013-92 which is a Resolution authorizing the Director of Public Service to advertise for bids for the purchase of 5,000 tons of asphalt materials for various Service Department needs throughout the city as detailed in the specifications on file, further authorizing the Mayor to enter into a contract with the lowest and best bidder(s) to purchase said materials, after Board of Control Approval; Resolution 2013-93 which is a Resolution authorizing the Director of Public Service to advertise for bids for the purchase of 5,000 tons of stone for various Service Department needs throughout the city as detailed in the specifications on file, further authorizing the Mayor to enter into a contract with the lowest and best bidder(s) to purchase said stone, after Board of Control approval. All contracts dealing with the above requests for bids are 2