11/17/2015 Meeting Minutes - Laserfiche WebLink

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Council Minutes of 11-17-2015 The Finance Committee met Tuesday, November 10, 2015 at 7:25 p.m. Present were committee members Kearney, Schumann & Barker; Council members Brossard, Hemann, Limpert and Williamson; Mayor Kennedy, Finance Director Copfer, Human Resources Director Farver, Planning and Development Director Wenger and guests. • Discussed first were two Ordinances. Ordinance 2015-99 is an Ordinance amending the rates of compensation for various administrative and legislative personnel to become effective January 16, 2016 under the Department of Planning and Development (Section 6) by eliminating the position of Secretary and Clerk of Commissions; establishing compensation rates for the new positions of Administrative Assistant and Planner; increasing the rate of compensation for Permit Clerks under the Division of Building; and to otherwise restate the compensation rates and descriptions for various administrative and legislative personnel for the years 2015, 2016 and 2017, and Ordinance 2015-100 is an Ordinance Ordinance amending and re-establishing Chapter 179 of the Administrative Code, entitled "Department of Planning and Development" in order to implement organization changes within the department.Director Wenger expressed her desire to expand her department and explained reasons for the expansion. Director Farver gave an explanation of what the pay rates will be. These Ordinances place the city on task with the Master Plan and places more attention on property maintenance. Workloads and day-to-day activities have changed, and an upcoming retirement in the Planning Department have given Director Wenger an opportunity to expand her department with a Planner and an Administrative Assistant. In addition, the Building Department is in need of two additional inspectors, partly due to the increase in rentals that the city is experiencing. In 2008, the city had 127 single family homes rented which has increased to 218 in 2015. These rentals, along with two-family homes, condos and apartments need to be registered and inspected. The committee voted 3-0 to recommend approval of Ordinances 2015-99 and 2015-100. • Discussed next was Resolution 2015-101 which reads a Resolution accepting the amounts and rates as determined by the Budget Commission and authorizing the necessary tax levies and certifying them to the County Fiscal Officer. This is a task that must be performed each year. The levies and bonds were discussed during budget hearings at the start of this year. The committee voted 3-0 to recommend approval of Resolution 2015-101 with suspension. • Discussed last was Ordinance 2015-102 which reads an Ordinance dispensing with the RFP process otherwise required by Sections 111.03 et seq. of the Administrative Code and authorizing the Mayor, subject to approval of the Board of Control, if necessary, to enter into a five-year agreement with the Walter H. Drane company for the purpose of providing ordinance codification services to the City of North Olmsted, and declaring an emergency. Council has been using this company for many years for codification purposes and, more recently, updating and maintaining the city's Code online so that the public can have access. The committee voted 3-0 to recommend approval of Ordinance 2015-102. Councilman Schumann, Chairman of the Building, Zoning & Development Committee: The BZD Committee met Tuesday, November 10, 2015 at 7:00 p.m. Present were committee members Schumann, Barker and Williamson; Council members Brossard, 3