3/16/2016 Meeting Minutes - Laserfiche WebLink

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Council Minutes of 03-16-2016 and that number includes fairly substantial cities like Phoenix, Tampa, Des Moines, Boston, Kansas City and Charlotte. North Olmsted has little in common with such communities. The Law Department remains committed to Fair Housing and will continue to have a fair housing program that protects the rights of all Americans. This funding relationship, however, will likely conclude. Director of Finance Copfer: • The Finance Department has been busy with several projects along with the audit and budget. They have been unable to post the appropriations that were passed at the last Council meeting on March 1, 2016 due to the transfer of the server back up to the cloud. This was resolved today, but they are awaiting Munis to then go in and see why the posting keeps blowing off. With online requisitions, this is a problem as only the finance employees can enter a purchase order that exceeds the budget. Everyone has been instructed to send urgent purchase orders to finance. All others, non-standings, are waiting until the budget has been posted. • Munis employee self-service has been implemented to give city employees access to their personnel information such as their addresses, W-2 information, etc. • They are in the process of changing credit card processors for the Recreation Center and Springvale. When they compared actual costs to the vendor quotes, they will save $8000 to $10,000 annually for Springvale, and $2300 for Recreation annually. They are also adding a mobile credit card machine for the beverage cart that should increase sales. Recreation and Springvale consider the cost of processing a cost of doing business and hopefully consider that cost when setting prices. Additionally, they will be accepting credit cards in the Building Dept., Finance Dept., and in the police station for payment. The difference is in building, finance or police there will be a service charge of 2.49% charged to the customer by the credit card processor so that the city will receive the complete permit fee, alarm fee or parking ticket amount, etc, while providing the convenience for those who prefer a credit card. • They have struggled with current credit card usage and process as more divisions order on line with companies that do not accept purchase orders. With the current $10,000 credit limit, the city needs to make a payment weekly to prevent the account from being on credit hold. The city has expanded the credit card purchasing program to accommodate this change in doing business while improving the controls on the credit card purchases. The city will issue cards for each division with various credit limits. The city is in the process of revising the purchasing process with the cards and will be creating a greater level of personal and divisional accountability with Finance Dept. oversight. Councilman Barker made a motion to remove Ordinance 2015-106 from the Committee of the Whole. The motion was seconded by Councilman Kearney and passed unanimously. Ordinance 2015-106 relieved from the Committee of the Whole 7-0. Council President Jones, Committee of the Whole: The Committee of the Whole met Tuesday, March 8, 2016 at 7:57 p.m. to discuss the Council Chambers sound system proposals. Present were Council President Jones; Council members Barker, Hemann, Kearney, Limpert, Schumann and Williamson; Clerk 2