3/16/2016 Meeting Minutes - Laserfiche WebLink

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Council Minutes of 03-16-2016 of Council Gallo, Safety & Service Director Glauner and Jason Thomas from Go2IT. Council considered from SoundCom Systems and Paladin Protective Systems. It was recommended by Jason Thomas, the city's IT Consultant from the Go2IT Group, that Paladin whose system is currently in Chambers gave a more comprehensive and favorable proposal. Paladin's proposal was also less costly, which was appealing to Council. Council and the Administration will share the cost of the replacement system. A motion was made by Councilman Barker to move forward with the basic package which includes the recording system, wireless hand-held microphone and lapel microphone. That total came to approximately $8,259.12. The motion also included the installation of wires to allow for video broadcast of events that take place in Council Chambers. That motion passed with a vote of 6-0. The meeting was adjourned at 8:24 p.m. Councilman Kearney, Chairman of the Finance Committee: The Finance Committee met Tuesday, March 8, 2016 at 7:00 p.m. Present were committee members Kearney, Schumann and Barker; Council members Hemann and Limpert; Assistant Director of Law O'Malley, Safety & Service Director Glauner, Planning & Development Director Wenger and guests. • Discussed first was Resolution 2016-16 which is a Resolution authorizing the Mayor to purchase a new Ford F-350 Truck and related equipment from Middletown Ford at a cost of $40,925.90, through the State Purchase Program; and further authorizing the Mayor to execute all documents necessary to effectuate such purchase. The truck will be used to carry equipment for blocked sewers and other maintenance and emergency tasks. The committee voted 3-0 to recommend the approval of Resolution 2016-16 with suspension. • Discussed last was Resolution 2016-17 which is a Resolution authorizing the Director of Public Service to advertise for bids for the purchase of bulk treated rock salt for ice and snow removal operations as detailed in specifications on file and further authorizing the Mayor to enter into a contract with the lowest and best bidder, after Board of Control approval. The city saved approximately $250,000 this winter due to the unseasonably warm weather. The committee voted 3-0 to recommend approval of Resolution 2016-17. Councilman Brossard, Chairman of the Recreation, Public Parks & Buildings Committee: The Recreation Committee met Tuesday, March 8, 2016 at 7:42 p.m. Present were committee members Brossard, Kearney and Schumann; Council President Jones; Council members Hemann, Limpert, Schumann and Williamson; Mayor Kennedy; Assistant Director of Law O'Malley, Safety & Service Director Glauner, Planning & Development Director Wenger and guests. • Discussed was Ordinance 2016-20 which is an Ordinance dispensing with the RFP process and authorizing the Mayor to enter into an agreement with John Patrick Picard Architect, Inc., to provide architectural services for the Springvale Ballroom and Golf Course Phase I Renovations Project, and declaring an emergency. This project was originally heard in the Committee of the Whole, and the cost has been reduced from $4.5 million to $3.5 million. Councilman Brossard made a motion to recommend approval of Ordinance 2016-20. The 3