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North Olmsted, OH 44070 (440) 716-4134 rambon@north-olmsted.com 3. SCOPE OF SERVICES The City seeks sealed proposals from qualified respondents to provide document scanning services. There are four (4) 26" x 18" x 52" 4 -drawer cabinets, eleven (11) 25" x 15" x 52" 4 - drawer cabinets and twenty-six (26) 28.5" x 18" x 52" 4 -drawer cabinets full of paperwork that need to be scanned. Page sizes vary from half sheets to ledger size, in color and black and white. Most preparation of files, such as removing staples and paperclips and unfolding sheets, will need to be done by the contractor prior to scanning. The scanned PDF files will be separated by address on the CDs. The contractor will be responsible for transportation of files to and from City Hall. This project will comply with all codes, standards, regulations, and workers' safety rules that are administered by federal agencies (HUD, EPA, OSHA, and DOT), state agencies, and the Codified Ordinances of the City of North Olmsted, Ohio. 4. CONSIDERATION OF PROPOSALS In evaluating responses to this Request for Proposal, the City will take into consideration the experience, capacity, and costs that are being proposed by the respondent. The following evaluation criteria will be considered in reviewing submittals: A. Experience in providing document scanning services. B. Capacity to complete the scanning within one month after picking up files between the dates of January 1, 2017 and December 31, 2020, dependent on availability made by the Building Department. C. Estimated time to complete scanning of files once received and return to Building Department. D. Pricing. 5. PROPOSAL FORMAT Three (3) copies of all proposals must be received by the City of North Olmsted at 5200 Dover Center Road by 12:00 p.m., on [Date]. Late proposals will not be accepted, and any proposal so received shall be returned to the proposing firm unopened. Proposals must be submitted in a sealed envelope plainly marked "PROPOSAL — BUILDING DEPARTMENT SCANNING." Each response must include the following: Cover Letter Please submit a cover letter signed by a duly authorized officer or representative of the respondent, not to exceed two pages in length. The letter must also include the following information: A. The principal place of business and the contact person, title, telephone/fax numbers and email address. B. A brief summary of the qualifications of the respondent and team.