12/16/2019 Meeting Minutes - Laserfiche WebLink

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Special Council Minutes of 12-16-2019 about $4.562 million, most of which is covered by ad valorem and bond issue taxes. The budget is projected to have just over $5 million in new borrowing and about $6 million in refinanced money. The new debt will be for the ice rink, Springvale equipment, some IT, City Hall HVAC and Country Club Boulevard East project. Moving into expenses, salaries will be increasing by two percent for all bargaining and non -bargaining employees, except for the animal control officer. His contract is shared with Bay Village and he is their employee. He will get 2.5%. The Mayor's budget is down $17,000 this year due to not needing a second employee to cover while one was out on leave. Mayor's Court has about a $3,500 increase in office supplies and contractual services. The budget also includes a new desk that was also in the budget last year, but not purchased. Recreation said revenue will be lower due to the rink going down for improvements this year. Expenses are estimated to be higher as the department is looking to employ more camp counselors and having to pay higher salaries due to the minimum wage increase. Recreation is budgeting for a new truck as well. Recreation has seen visits climb past half a million last year, which is good news. Springvale said the pavilion is a hit. The golf course is looking to spend $25,000 on drainage for fairway 5, another $25,000 for pond dredging, $7,000 for irrigation pumps, $10,000-12,000 for cart paths and a pump house. Additionally, Springvale is looking to spend $220,000 for needed lawn equipment. The Planning and Development department added funds for a part-time communications director and has budgeted for a masterplan update, M133 consulting and job retention grants. The department would like to keep the Heritage Home Loan program and has budgeted $210,000 for upfront costs on the Sidewalk Program. Boards and Commissions budgeted for supplies and contractual services for Arts Commission events and BZBA and Planning & Design Commission have budgeted for training. The Building Department is looking to increase the Building Commissioner's salary to increase his office time. Vacancies have been filled in the department and there is one anticipated job classification shift in 2020. Economic Development covers half of M133 consulting's contract. For 2020 capital planning the Planning & Development Department budgeted for the Country Club east project, Brookpark Road, Sidewalk Program, Mackenzie Culvert, Stearns Road interchange study and a traffic study on Clague. Human Resources does not expect staffing changes in 2020. The office has budgeted for a program to improve performance evaluations, to appraise all city buildings and assets for insurance liability purposes and to cover any labor relations costs as all union contracts expire at the end of the year. The Civil Service budget includes testing costs for an entry level fire exam, promotional police sergeant, lieutenant and captain test. Health care costs have increased, which will result in an employee premium increase for 2020. The Information Technology department budget includes costs related to the new phone system upgrade and security cloud integration planned for the fourth quarter. All desktop computers are also planned to be upgraded. The Senior Center expects no staffing changes. Its budget includes a pay equity adjustment for the Outreach Coordinator to reflect her status as a licensed social worker. Adjustments were made to the budget to fund the hot lunch program as the City did not receive grant funding. There were no major budget changes for the Division of Youth and Family Services. The Finance Department has no major 3