12/16/2019 Meeting Minutes - Laserfiche WebLink

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Special Council Minutes of 12-16-2019 changes. Director Copfer did mention there is a change in the fee mechanism with the investment advisor that will save the City some money. The department budgeted $20,000 for upgrade assistance on Munis. The Safety Director's office had a few changes. The Police Department has seen reduced overtime due to the switch to 12 hour shifts. There was some discussion about potential retiring officers. Police will be replacing two squad cars this year and are asking for a $65,000 Ford transit, which will be paid for from the STOP program. The department is also budgeting $29,000 for improvements to storage lockers for evidence and a drug room. The Fire Department is not anticipating anyone retiring. The budget includes $375,000 to replace squad vehicle 51, which currently has 123,000 miles on it. In addition, $55,000 is budgeted for a power load assist system and a Lifepak Monitor for the EMS squad. The department is looking to continue upgrading gear by purchasing 10 units this year at a cost of $42,000. Fire Station 2 is looking to purchase a special bunker gear washing machine for $25,000, which will cut down on personnel having to leave the station to wash the gear at Station 1. The department also is budgeting $20,000 for radio replacement. The Service Department talked about an outside text messaging service and indigent burial markers. The department is looking to spend one million on resurfacing streets. The department will continue to aggressively continue crack sealing and staying ahead on rejuvenating street surfaces. The department has asked to replace the City Hall fridge and dishwasher, which is used by all employees in the building. The Director also mentioned purchasing a new car for the car pool at $23,000, but the City is looking into leasing as many as five vehicles instead. There weren't many changes in Storm. Forestry now has two certified arborists and is budgeting $48,000 for a stump grinder. This purchase should assist in the Sidewalk Program and should pay for itself in a few years by not requiring the hiring of outside services. Fleet is looking to replace a Holland Wheel Loader. The new one would cost $136,000 and the one it is replacing would be used exclusively for salt. The department is looking to purchase a sidewalk plow for $137,600 and a truck for $196,000. Solid Waste is renewing its contract. Per household costs will be increasing from $14 to $17. Bulk pick up will be the same day citywide and the price for non -dedicated street customers will be the same as what the City pays. Waste Water does not expect staff changes. There will be no sewer rate increase in 2020. The budget includes $50,000 for a one ton truck, $30,000 for a generator at the Bradley Lift Station, $20,000 for a spare pump at the Dover Lift Station, $55,000 for electrical upgrades, $25,000 for a Kubota after a trade-in and a $125,000 for a maintainer vehicle. The south interceptor tank is expected to cost two million and possible locations were discussed. The most promising spot appears to be South of I-480 with the hope the township served would benefit and help pay for it. Wastewater contractual services include $280,000 for bio solids disposal. From the sanitary sewer improvement fund $150,000 is budgeted for lab and break room improvements and $75,000 for sanitary sewer relining and manhole sealing. Information Technology provided an update on the progress the department is making in securing data. This past year, Council approved an emergency electrical upgrade for City Hall to stop burning the servers. Now the City is moving forward with implementation of a first communication carrier services SIP in order to eliminate the three different services used today. The 0