2022-099 Ordinance - Laserfiche WebLink

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• Overall City Budget for Rehabilitation Projects - An annual budget for Road Rehabilitation projects will be established and used to schedule Capital Improvement Programs such as the annual Ohio Public Works Commission (OPWC) Program and Community Development Block Grant lCDBG) funds. The initial rehabilitation budget established shall be used to schedule and prioritize the next five years of Capital Projects. • Overall City Budget for Maintenance - An annual budget for Road Maintenance will be established based on input from Department of Public Service. The initial budget established shall be used to schedule and prioritize the next five years of maintenance. • Maintenance Distress Range — Since maintenance is not based upon the worst scores but rather a range of distresses indicative of routine maintenance such as patching and crack sealing, a low and high end score range shall be established for the purpose of scheduling and prioritizing maintenance. This range shall be initially fixed but can be edited in the future depending on funding availability, research and data analysis. • Degradation / Deterioration Rates — Vendor shall work with City to establish degradation and deterioration rates based upon the most current standards and methods available. Degradation variables will include pavement age and pavement type. Annual deterioration rates, once set, shall be applied monthly at a rate of 1/12t' of the annual rate beginning at the time the survey is complete. • Export Tool - Vendor shall provide a reporting tool such that any portion or the entirety of the street segment data can be exported as: o a spreadsheet in an Excel (.xlsx) format and o a shapefile or geodatabase The Vendor shall provide all labor, equipment and material necessary to develop all Data Management constructs and reporting tools and features. Data Hosting, Maintenance and Support After the survey has been conducted, the Vendor shall host the data collected and provide a portal for authorized City staff to access, view, edit and manage the data. Authorized staff shall be able: • Adjust/edit overall PCI scores • Adjust/ edit each individual variable producing the overall PCI score as defined in ASTM D6433 • Adjust/edit the annual budgets for rehabilitation and/or maintenance. Both current year and future year budgets may be adjusted • Adjust/edit the PCI score range for maintenance Pagc 6