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Council Minutes of 06-06-2023 Councilman Limpert, Vice Chairman of the Finance Committee: The Finance Committee met on Tuesday, May 23, 2023 at 7:15 p.m. Present were Committee Members Williamson and Limpert and Council Members Hemann, Madden, Gilchrist and Scarl, Council President Brossard, Mayor Jones, Law Director Gareau, Finance Director Copfer, Human Resources Director Kidd, Director of Economic and Community Development Upton, Safety Director Scofield, Service Director Kearney, Recreation and Public Engagement Director Pinchek, Special Assistant to the Mayor Massarolo and guests. • Discussed Ordinance 2023-59. An Ordinance amending the rates of compensation for administrative personnel to add an Information Systems Specialist in the Division of Police for the Year 2023; and otherwise restating the compensation rates and descriptions for various administrative and legislative personnel for the Year 2023, and declaring an emergency, as Amended. Mr. Limpert stated this was the last step needed in order to hire the IT Specialist and the legislation as favorably recommended 2-0. • Discussed Ordinance 2023-60. An Ordinance authorizing the Director of Human Resources to solicit proposals for Comprehensive General Liability Insurance for the City of North Olmsted for 2023, and further authorizing the Mayor, subject to approval of the Board of Control, to enter into a contract for said insurance coverage, and declaring an emergency. Mr. Limpert reported this polity was discussed in committee, wherein Director Kidd stated that the cyber insurance did not need to be included in the renewal, and the legislation was favorably recommended 2-0. It was also noted that Law Director advised Mr. Limpert that an amendment was not needed because we currently have the cyber insurance under a different renewal cycle. • Discussed Ordinance 2023-61. An Ordinance to authorize the execution of Then and Now Certificates by the Finance Director and the payment of amounts due for various purchase orders and declaring an emergency. Mr. Limpert reported that this legislation allows for the Finance Director to allow for, and report on, those few instances wherein the process of purchasing goods was not followed. It was also stated that training will take place in order to review the process with those involved in purchasing. The legislation was favorably recommended 2-0. • Discussed Resolution 2023-62 and Resolution 2023-63, which are closely related. A Resolution dispensing with the RFP process and authorizing the Mayor to enter into a contract with Hyland Software, Inc. to provide digital imaging services at a cost of $43,443.00 in approved ARPA funds, and declaring an emergency, and Ordinance 2023-63, A Resolution dispensing with the RFP process and authorizing the Mayor to enter into a contract with Hyland Software, Inc., to provide digital imaging services for the purpose of converting street file images at a cost of $3,235.30 and A Resolution dispensing with the RFP process and authorizing the Mayor to enter into a contract with Hyland Software, Inc., to provide digital imaging services for the purpose of converting street file images at a cost of $3,235.30. Mr. Limpert reported that this is an ongoing process and these two pieces of legislation include a broader scope and both pieces of legislation were favorably recommended 2-0. • Lastly discussed Ordinance 2023-64. An Ordinance to make appropriations for the Great Northern Bridge Project for the year ending December 31, 2023. the legislation as favorably recommended 2-0. Mr. Limpert stated that Director Upton reported that there was an increase in the budget for the project since being approved of $152,340.00. There was also a typographical error in the legislation which was corrected. Upon the advice of Law Director Gareau, this capital project legislation did not need to start the process over, as it was only a typo, however, felt an amendment stating so, was appropriate. The legislation was favorably recommended by a vote of 2-0 and the Committee Meeting concluded at 7:45 p.m.