03/05/2024 Meeting Minutes - Laserfiche WebLink

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Council Minutes of 03-05-2024 o Mayor's Office — Implement new text messaging system to be added to the Mayor's department instead of service. A postage increase, low ticket revenues, however is expecting revenues to rise in the next six months. o IT — Subscription service models for software change in that direction, converting to Microsoft 365 email, begin workstation three-year replacement plan beginning, converting telephones to a new system. o Human Resources— Replacement chairs for training, no staffing or policy changes. o Law— Increase in outside services to due to previous incidents, no major changes. o Council — New A/V system scheduled for possible installation in December, Council Surfaces coming to the end of their service life. o Overall Updates: • Some missing copier leases • Additional Rocky River Court Costs • Police Gas and other updates • General Fund $13,000 balance • Fire Station I Project in Capital budget only o Possible Changes: • Fire Station I • Police Officers 49 and 50 • Surfaces for Council • UH Wellness Initiative • Longer term funding for Home Repair Program The legislation was held in Committee by a vote of 3-0 and the Committee Meeting concluded at 7:38 p.m. Councilwoman Gilchrist, Chairwoman of the Streets and Transportation Committee: The Streets and Transportation Committee on Tuesday, February 27, 2024 at 6:32 p.m. Present were Committee Members Gilchrist, Shymske and Glassburn and Council Members Hemann, Limpert, Scarl and Madden, Council President Brossard, Mayor Jones, Law Director Gareau, Finance Director Copfer, Human Resources Director Kidd, Director of Economic and Community Development Upton, Safety Director Scofield, Service Director Kearney, Recreation and Public Engagement Director Pinchek, Special Assistant to the Mayor Massarolo, City Engineer and guests. • Discussed Resolution 2024-13. A Resolution authorizing the City Engineer to advertise for bids for the award of a contract to provide construction services for the 2024 Street Resurfacing Project, as detailed in the specifications on file, and authorizing the Mayor, following approval of the Board of Control, to contract for the same with the lowest and best bidder. Ms. Gilchrist reported the City Engineer, Jeff Filarski spoke to this legislation. He explained to Council the list of streets needing asphalt resurfacing, the types of work including asphalt resurfacing of some roads, rejuvenation of some roads — a liquid to extend the life of the asphalt service, repairs needed to Dewey Rd and Fawn Dr. and asphalt repair to pot holes on specific roads. The streets were ranked on severity of need for repairs or replacement of asphalt by Dave Demaline, the Streets Foreman and the City Engineer. Total cost is estimated to be $1,169,000.00. The funding is coming from the permanent improvement fund that was already approved by Council in December of 2023. The work is expected to be done by end of July and the legislation was favorably recommended 3-0.